Planning policy joint consultation

Planning policy joint consultation

Greater Nottingham Privacy Notice

The councils in Greater Nottingham include Broxtowe Borough Council, Gedling Borough Council, Nottingham City Council and Rushcliffe Borough Council.  The Greater Nottingham councils respect your privacy and are committed to protecting your personal data. This privacy notice explains how we will look after the personal data you may disclose to us when commenting on joint consultations undertaken by the Greater Nottingham councils as part of the planning policy preparation process.

The Data Controllers

The Greater Nottingham Councils are the Data Controllers for any personal data you give to us, the Greater Nottingham Councils are as follows:

Broxtowe Borough Council –

Gedling Borough Council –

Nottingham City Council -

Rushcliffe Borough Council –


What Personal Data We Collect

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:

  • Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
  • Contact Data includes address, email address and telephone numbers.

The data we collect depends on the purpose for which the data is collected.


Type of data

How long we keep your data

Lawful basis for processing (GDPR Article)

Joint consultation in conjunction with Broxtowe Borough Council, Gedling Borough Council, Nottingham City Council and Rushcliffe Borough Council as part of the policy preparation process.

e.g. Consultation responses, related enquires

  • Identity Data
  • Contact Data
  • Special Category Personal Data

1 year after adoption of the local plan.

Article 6(1)(e) processing is necessary for the performance of a task carried out in the public interest by the Council or in the exercise of official authority vested in the Council.

Special Category Personal Data – Article 9(2)(a) you have given explicit consent. You can withdraw your consent at any time. or

Article 9(2)(g) processing is necessary for reasons of substantial public interest.

What We Do With Your Personal Data

We will use your personal data to make you aware of consultations on planning policy documents prepared by the Greater Nottingham councils. Information provided within consultation responses will be used to influence the outcome of the consultation topic.   

Please be aware that your original consultation response letter or email may be published online. Where we publish consultation responses or comments, only your name, and where applicable, your organisation, will be published. All other personal information will be removed before being made public.

Prior to examination your name, organisation, contact details and full consultation response (on the Publication Draft (Regulation 19) plan) will however be required by the Planning Inspector and will therefore be shared with the Planning Inspectorate.

We do not collect any Special Category Personal Data about you however if you choose to provide information relating to your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data within your consultation response. Where this information is a vital aspect of the consultation response we will only use this information for the purpose above, on the basis that the information necessary for reasons of substantial public interest for the purpose of conducting statutory consultations.

Where Special Category Personal Data is provided but is not a vital aspect of the consultation response we will only use this information for the purpose above and with your explicit consent. You can withdraw your consent at any time by contacting us.

How Long We Keep Your Personal Data

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

We will retain your data for one year after the adoption of the local plan.

Who We Share Your Data With (Third Parties)

In order to provide you with a good service we will share your personal data with our partner agencies providing services on behalf of the Greater Nottingham Councils. We may also share your data with our software providers to be able to provide I.T support to our computer systems.

Any information you provide will be shared with the Greater Nottingham Councils listed as a data controller above. Each Council has its own privacy notice which should be read in conjunction with this notice and can be found at;

Broxtowe Borough Council

Gedling Borough Council

Nottingham City Council

Rushcliffe Borough Council

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow third-party service provider to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

We will not sell, assign, disclose or rent your personal data to any other external organisation or individual unless required to do so by law.

Protecting Your Personal Data

We are committed to ensuring that your personal data is secure. In order to prevent unauthorised access or disclosure, we have put in place appropriate technical, physical and managerial procedures to safeguard and secure the information we collect from you. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

International Transfer of your Data

We do not transfer or process data outside the European Economic Area unless we have your specific consent or where the nature of the processing requires it (for example, because you have chosen to use an email or other communications service which routes data outside the EEA).

Your Rights

You are in complete control. You can object or withdraw your consent to the use of your personal data at any time. Though in some cases we may not be able to provide your requested service where the information processing is an integral part of the service. We will tell you if this is likely to be the case.

Subject to some legal exceptions, you have the right to:

  • request a copy of the personal information the Greater Nottingham Councils hold about you;
  • to have any inaccuracies corrected;
  • to have your personal data erased;
  • to place a restriction on our processing of your data;
  • to object to processing; and
  • to request your data to be ported (data portability).

To learn more about these rights please see the ICO website.

Please address any such requests to the appropriate Council (see The Data Controllers above) 


If you are dissatisfied with the way your personal data is being used by the Greater Nottingham Councils we would ask that you contact the Data Protection Officer for the appropriate Council in the first instance so that we can deal with your concerns. You have the right to complain at any time to the Information Commissioner's Office, the UK supervisory authority for data protection.

Information Commissioner's Office
Wycliffe House
Water Lane

Telephone: 0303 123 1113 (local rate) or 01625 545 745
Fax: 01625 524 510